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Privacy Policy Site policy Authenticated users



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You have been given this Notice because Babington collects, uses and stores information about colleagues and individuals it works with in providing training and apprenticeships. This means that we process your personal data or information and it is your right to know how we use this information, whether it is stored on computers or stored in paper records.

Babington is committed to ensuring that your privacy is protected and that the information held by us is secure. In order to prevent unauthorised access or disclosure we have put in place physical, electronic and managerial procedures to safeguard and secure the information we collect from you, including your online details.

As an individual engaged with Babington, whether as a learner or apprentice or employee, you can ask us:

  • How we use your information
  • Who we pass it to
  • For a copy of the information we hold on you
  • To correct it if the information is wrong
  • To erase the information we hold on you

As an organisation we will:

  • Not allow the information to be used or seen by anyone who should not see it
  • Give you a copy of your personal information if you ask for it within 1 month of verifying your request

We collect information to allow us to carry out the work of Babington, delivering training and apprenticeships within our Centres, in employers’ premises, in community sites, and through our dedicated learning website. We require this information in order to deliver our service to you and for the Department for Education, Ofsted (our Regulatory body) and our funding bodies, such as the Education & Skills Funding Agency who require us to do so, in order to deliver our services to the required standards and to secure funding.

Processing this information is necessary to meet the contractual obligations entered into by enrolment on a training or apprenticeship programme and in order for us to meet our legal obligations under the Apprenticeships, Skills, Children & Learning Act 2009.

When entering a training or apprenticeship programme with Babington the enrolment, or contract, includes your consent to Babington processing your information in line with this Privacy Notice. You have the right to refuse to provide this consent however it should be noted that if you fail to provide the information required for enrolment and completion of any training, course or apprenticeship, or information required for funding purposes, Babington may be unable to fulfil the contract for provision of services to you. You also have the right to withdraw your consent to us processing your personal data at any time and this can be done by speaking to any Babington staff member or by writing to the Data Protection Officer for Babington, but again this may affect the continuing delivery of any training or apprenticeship programme you are enrolled on.

Part of our work includes sourcing employment and apprenticeship vacancies and other opportunities including further training. We collect information in order to ‘match’ candidates to appropriate employers and training providers and to facilitate the assessment and recruitment process. We will sometimes ask you for a copy of your CV so that we can share this with prospective employers who may then contact you directly to discuss the opportunity, we will always check that you are happy for us to do this before sharing your information.

As a responsible employer, Babington will collect personal information from potential employees and obtain references. Babington will process personal data about its employees in connection with their individual contracts of employment and in order to comply with its legal obligations as an employer. You have the right to refuse consent, or withdraw your consent at any time. It must be noted however that this may affect your employment with Babington.

Our funding and regulatory bodies, the Education and Skills Funding Agency and Ofsted, require that we provide them with information in order that they can evaluate how Babington contributes to the future success of learners.  This means that we may contact you after you have completed your learning with Babington to discuss your progression which may include questions about your education or employment status.

  • We will use the information collected from you to enable enrolment and participation through to completion in our training and apprenticeship programmes and secure funding for your programme.
  • We will use your information for our own internal record keeping.
  • We may use your information to improve our products and services.
  • We will use your information to ensure we protect your health, safety and welfare.
  • We use information about our employees to perform our duties and legal obligations as an employer.

As an organisation committed to excellence, we may want to use your information to send you promotional emails about new products, special offers or other information which we think you may find interesting. Sometimes we may also use your information to contact you for internal market research purposes and use the information you provide to customise our website according to your interests. Before we use your information in this way, we will ask for your agreement and obtain your consent to do this.

The sort of information we keep may include:

  • Your name, age or date of birth
  • Your contact details including address, email address and telephone numbers
  • National Insurance Number
  • Your ethnicity or national origin
  • Emergency contact or next of kin details
  • Educational achievements
  • Health information
  • Unspent criminal convictions
  • Demographic information such as post code, preferences and interests
  • Other information relevant to customer surveys and/or offers
  • For employees we will collect the information needed for your personnel record which include NI Number, ethnic origin, gender, disability, health details, bank details, next of kin, references.

We will need to share the information we hold about you such as your personal details, education details, employment details, achievements and attendance with:

  • Ofsted (the Regulatory Body for Training & Education)
  • Employers (potential and current)
  • Funding agencies such as the Education & Skills Funding Agency
  • Awarding Bodies who verify your qualification and award your Certificates
  • Referrers (such as Job Centres, Guardians, other referring agencies)
  • Delivery Teams
  • Auditors
  • Other relevant departments, such as Payroll and Finance
  • The people that line manage you
  • There may be occasions when we are legally required to share information with statutory agencies such as the Police, Local Authorities, Courts or HMRC. This may be in relation to Safeguarding risks, criminal or civil proceedings or fraud. Information can be shared without your consent in these circumstances.
  • We will not share your information with third parties unless requested. For example we may be required to share details of your attendance and participation with your Referrer (this may be a Job Centre or other agency who has referred you to us), with your Employer, with your Parents or Guardian. We will inform you of these requests but by giving your consent to us processing your information, your consent includes your agreement to us sharing details of your attendance and participation with your referrer.
  • For employees, we will not share your information with third parties without your consent where it does not relate to your responsibilities as an employee, or our obligations as an employer. For example there may occasions when we are requested for information about you from financial organisations, for instance if you are applying for a mortgage, and before providing any details, we will obtain your consent to do this.
  • There may be other occasions when we are requested to provide information we hold on you, and we will seek your explicit consent to do this.
  • We will not sell, distribute or release your personal information to third parties unless we have your permission or are required by law to do so.

We will keep your details and the documents or file associated with your learning programme for a period of 6 years from the end of the programme.

Any funding related documentation related to programme must be retained for the period set by the funding body (e.g. Education & Skills Funding Agency). This is usually for up to 15 years after the financial year end in which the programme ends as a minimum.

For employees, we will retain Personnel Records and Employee Contracts for 6 years after employment ends or Termination.

We will retain retirement and pensions records permanently.

You have the right to make a Data Subject Access Request to receive a copy of the information we hold about you. No payment is required, and we will provide the information to you within one month of receiving and verifying your request.

To request a copy of the information we hold on you, you will need to contact the Data Protection Officer for Babington:

  • By letter to Kirsty Lewis, Data Protection Officer, Babington, Babington House, Mallard Way, Pride Park, Derby. DE24 8GX
  • By email to
  • By telephone on 01332 345450 ext. 6257 or mobile 07587 551 774

You will need to provide:

  • Your full name and date of birth and current address
  • A copy of identification, e.g. a driving licence or passport or Birth Certificate

We will be as open as we can about the information we keep on you, but there are certain limits to what we can legally give you access to. For example, we will not give you information:

  • About other people, including members of your family
  • That needs the permission of the person(s) who gave it to us, before we can pass it on to you
  • That may cause harm to you or another person if we gave the information to you

We will inform you if there is any information that we cannot share with you.

As well as your right to access the information we hold on you by making a Data Subject Access Request, you also have the right to have the information amended, to have it deleted, to have the processing restricted or to object to the processing. This may apply if you believe the information we hold on you is not accurate, untrue or is incomplete. In these circumstances you should contact the Data Protection Officer for Babington.

What if you are not happy with what is happening with the information we keep about you?

Firstly please talk to the Service Excellence Team at Head Office in Derby. You can contact them on 01332 613 688.

Alternatively you can contact the Data Protection Officer for Babington -
Telephone 01332 345450 ext. 6257 or mobile 07587 551 774

Lastly, if you are still not happy with how we are dealing with your information, you can write to the Information Commissioner’s Office and ask them to look at the procedures we are following. You can contact the Information Commissioner at:

Information Commissioner’s Office
Whycliffe House, Water Lane
Wilmslow, Cheshire

Telephone 01625 545 745

Further information about the work of the Information Commissioner and about data protection can be found at

This Notice and associated Consent Form are provided to all training and apprenticeship participants at Sign Up and to employees and, where relevant, subcontracted service providers, at the point of Contract offer.

A copy is also available:

  • To all members of staff on the corporate intranet
  • On the Babington website
  • On request at any Babington office or business centre

Website Access and Usage

Our websites use cookies - a cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.